As part of the payment transaction harmonisation process in Switzerland, the red and orange payment slips are being replaced by the QR-bill with effect from 30 June 2020.
The benefits of the qr-bill
- Simplified invoice processing
- All payment information digitally integrated in the QR Code
- Fewer reading errors
- Saves time and money through reduced manual work
- Supports digital payments and those handled by mail or at the post office counter.
- Simplified payment reconciliation, less manual work
- Electronic transmission of all payment information
- Printed on white paper
What is changing?
The distinctive feature of the QR-bill is the Swiss QR code, which contains all information relevant to payments. The bill recipient simply scans the QR code in the payment part with their smartphone, PC camera or a special scanner and then must simply approve the payment without the need for making any further entries in e-banking.
QR-bills can also be entered in e-banking and paid at the bank counter or the post office.
With QR-IBAN and QR reference. The QR reference has the same structure as the ESR reference and must be used with the QR-IBAN.
With IBAN and creditor reference. The creditor reference (ISO standard, also used for SEPA payments) is used together with the IBAN.
For bank transfers without a reference the IBAN is used (previously the postal account number)
What needs to be done?
There are currently no changes for private persons. There is no need for you to take any further action. For companies, please note the following: the QR-bill will be introduced throughout Switzerland from 30 June 2020. After a transitional period, this will replace red and orange payment slips. During the transition, it will be possible to use both current payment slips and QR-bills to issue invoices.
However, every company that needs to make payments will need to be able to pay its QR-bills with all data elements with effect from 30 June 2020. Companies that issue invoices with payment slips will need to switch their printing templates over accordingly and make sure that their billing system is able to generate the QR codes.
The need to make such adjustments depends on their hardware and software infrastructure.
With effect from 30 June 2020, it will be possible to capture both red and orange payment slips and QR-bills in Bank CIC’s eLounge.
- From 30 June 2020 you can use QR bills to issue invoices in CHF and EUR.
- Your software must be ready to use QR bills.
- Your invoicing solution (ERP software) must support the creation of the payment part of QR bills, including the QR code.
- If you issue QR bills with a QR IBAN, please use a 27-character QR reference (the same as the current BESR reference number).
- If you issue QR bills with an IBAN, please use either the creditor reference (ISO standard 11649), your own reference or no reference at all.
- From 30 June 2020 you must be able to pay QR bills.
- Your software must be able to process and pay all three QR bill variants.
- With effect from 30 June 2020, it will be possible to enter both red and orange payment slips and QR bills in CIC eLounge and approve them for payment.